Thank you for choosing HRdocx.com (“we,” “us,” “our,” or the “Company”). Your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our website, services, and any other websites, pages, features, or content owned and operated by us (collectively, the “Services”).

By accessing or using our Services, you consent to the terms of this Privacy Policy. If you do not agree with these terms, please do not use our Services.

1. Information We Collect

1.1 Personal Information

We may collect personal information you voluntarily provide to us when you:

  • Register for an Account: This may include your name, email address, company name, job title, or other contact details.
  • Communicate with Us: If you contact us by email, chat, phone, or otherwise, we may collect the personal information you provide, such as your name, email address, and the contents of your message.
  • Use Our Services: The types of personal data collected can vary but may include documents you upload, employee data, and other HR-related information.

1.2 Usage Data

When you access or use our Services, we may automatically collect certain information related to your visit and usage. This may include:

  • Log Data: IP address, browser type, browser version, operating system, date/time stamps, and referral URLs.
  • Device Information: Information about the device you use, including hardware model and unique device identifiers.
  • Cookies and Similar Technologies: Information collected via cookies, web beacons, and other tracking technologies to improve your experience and analyze how you use our Services. You can control cookie preferences through your browser settings.

1.3 Third-Party Sources

We may receive information about you from third parties such as analytics providers, business partners, or payment processors, and combine this data with information we already hold.

2. How We Use Your Information

We use the collected information for the following purposes:

  1. Providing and Maintaining Services: To deliver, secure, and improve the functionalities offered by HRdocx.com.
  2. User Support: To process your inquiries and respond to your requests.
  3. Customization: To customize your user experience and personalize the content we display.
  4. Marketing and Communications: To send promotional materials or other communications that may be of interest to you. You can opt out of these messages at any time.
  5. Analytics: To understand how users interact with our Services, identify usage trends, and improve our offerings.
  6. Compliance: To enforce our Terms of Service, comply with legal obligations, and prevent fraudulent activities.

3. How We Share Your Information

We may share your personal information under the following circumstances:

  1. With Service Providers: We engage third-party service providers to perform functions on our behalf (e.g., cloud storage, payment processing, data analysis). They have limited access to your personal information and only to the extent necessary to perform these tasks on our behalf.
  2. Business Transfers: In connection with a merger, acquisition, reorganization, or sale of assets, your information may be transferred. We will notify you via email and/or a prominent notice on our website if your information becomes subject to a different Privacy Policy.
  3. Legal Compliance: We may disclose your information if required by law or if we believe such action is necessary to:
    • Comply with a legal obligation.
    • Protect and defend our rights or property.
    • Prevent or investigate possible wrongdoing.
    • Ensure the personal safety of users or the public.
    • Protect against legal liability.
  4. With Your Consent: We may share your information for other reasons if we notify you and you consent to the sharing.

4. Data Retention

We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy, or for the period required by law (if any), whichever is longer. When we have no ongoing legitimate business need to process your information, we will either delete or anonymize it.

5. Your Rights and Choices

5.1 Access and Correction

You have the right to access, review, update, and correct the personal information we hold about you. You can do so by logging into your account settings or by contacting us directly.

5.2 Deletion

You may request that we delete the personal information we have about you, subject to certain legal exceptions.

5.3 Opt-Out of Marketing Communications

You can unsubscribe from marketing emails at any time by clicking the “unsubscribe” link in the email or by contacting us.

5.4 Cookie Management

You can manage your cookie preferences through your browser settings. However, disabling cookies may limit your ability to use certain features of our Services.

6. Security Measures

We take reasonable measures to protect your information from unauthorized access, alteration, disclosure, or destruction. However, no electronic data transmission or storage method can be guaranteed to be 100% secure. Therefore, we cannot guarantee absolute security.

7. International Data Transfers

If you are accessing our Services from outside the jurisdiction in which our servers are located, please note that your data may be transferred and processed in that jurisdiction. We will take steps to ensure that your information receives an adequate level of protection in the jurisdictions in which we process it.

8. Children’s Privacy

Our Services are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors without parental consent. If you believe a minor has provided us with personal information without appropriate consent, please contact us so we can take the necessary steps to remove the information.

9. Links to Third-Party Websites

Our Services may include links to other websites or services that are not operated or controlled by HRdocx.com. This Privacy Policy does not apply to third-party websites or services. We encourage you to review the privacy policies of those third parties before providing any information.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we do, we will revise the “Last Updated” date at the top of this page. We encourage you to review this page periodically for the latest information on our privacy practices. Your continued use of our Services after any changes indicates your acceptance of the revised Privacy Policy.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or our practices regarding your personal information, please contact us at:

hello@hrdocx.com